Use Planner: If you want quick, easy, and simple-to-understand project management. Yes, you can essentially recreate a Planner experience with a List, but why would you if you don’t need the customizability? While it might look like there’s a lot of overlap between Planner and Lists, it’s not as much as you might think. Microsoft Planner: What’s the Difference? Now that we’ve covered the separation between storing tasks and viewing them, the real question of “Planner, To Do, Tasks in Teams, or Lists” breaks up into two questions:Īs with most tech solutions, the answer is: it depends. At this time, there is no integration to view any List tasks that are assigned to you through To Do and Tasks in Teams that said, Lists is easy to add as a tab to any Team using its connector, so you have easy access to the list and your other tasks via Teams. Tasks in Teams is essentially a viewport to see all of your tasks in Planner and To Do. To Do is great for adding and managing personal tasks and task lists. Planner and Lists are great for adding and managing team-based tasks and task lists. This basically comes down to whether the app stores and manages your tasks or presents your tasks into a single frame. This recent announcement blog post provides a good overview of Tasks in Teams. It doesn’t really do any work it simply centralizes your tasks in Teams, which is the app that Microsoft is putting the most emphasis on for their modern workplace vision. It’s essentially a combination of Planner and To Do within Teams.
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There is also a personal view of Planner so each individual can see all their Planner tasks across Groups and Plans. It uses Kanban boards to track tasks and provide rich information about each task. It’s built into Microsoft 365 Groups, so each Outlook Group, Teams Team, and Yammer Community can track its open tasks in a way that doesn’t require a formal project manager.